A resignation letter records your decision to leave and the notice you are giving. Keep the wording clear: identify your role, state that you are resigning and give the intended final date. Add a brief thank-you or handover offer if appropriate.
Use the original templates below without an account. Replace every bracketed field and check your employment terms before sending. This page is the general template collection; our UK resignation writing guide covers the process and notice checks.
Simple resignation letter template
[Date]
Dear [manager's name],
I am writing to resign from my position as [job title] at [organisation]. I am giving [notice period] notice, with [date] as my intended final day of employment.
Thank you for the opportunity to work with the team. During my remaining time, I will help document my current work and agree handover priorities with you.
Please confirm receipt of this letter and the final employment date.
Kind regards,
[Your name]
Use a full date, including the year, rather than “next Friday”. If you are unsure of the correct date, check it before treating it as settled. Do not assume a standard two-week period applies to every job or country.
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Short version
Dear [manager's name],
Please accept this letter as notice of my resignation from the role of [job title]. I am giving [notice period] notice, with [date] as my intended final day of employment.
Please confirm receipt and the final date.
Kind regards,
[Your name]
A short letter can still be professional. You do not need to add a long explanation merely to make it look substantial. For editing an overlong draft, use the short resignation wording guide.
Appreciative version
Dear [manager's name],
I am resigning from my position as [job title] at [organisation]. With [notice period] notice, my intended final day of employment is [date].
I have appreciated the opportunity to [specific, truthful experience]. Thank you for [specific support, if applicable].
I will work with you to prioritise a handover of my current responsibilities during my remaining time.
Please confirm receipt and the final employment date.
Kind regards,
[Your name]
Keep gratitude genuine and brief. Remove that paragraph if it does not reflect your experience. Avoid promising availability after your employment ends unless you have separately agreed it.
Which format should I choose?
| What you need | Use |
|---|---|
| A neutral starting point | The simple template above |
| A concise message | The short version |
| A warm but factual departure | The appreciative version |
| An email subject and delivery checklist | Resignation email guide |
| Formal document layout and handover notes | Formal resignation letter guide |
Before you send
Check the recipient, job title, notice wording and dates. Remove all placeholders. Read the message without relying on the attachment name to explain its purpose. Keep a record of what you sent and any acknowledgement.
For UK employment questions, consult Acas resignation guidance and its notice-period guidance. These templates help with wording; they do not determine your contractual obligations. If the departure concerns a serious contractual dispute, seek advice before choosing wording or leaving immediately.
What should stay out of the letter?
Keep detailed project handover information in a separate document. Avoid client records, passwords, confidential attachments and statements you cannot support. Do not turn a routine notice into an emotional account of every disagreement.
If your next application needs attention, our CV skills examples can help you describe the experience you are taking forward. Keep company-confidential information out of that draft too.